Planning quilt show entries

Planning quilt show entries

Since I’ve been entering a lot of quilt shows lately, I’ve had to find a good way of keeping track of show deadlines, when various quilts are gone, etc., so that I don’t accidentally find myself trying to send a quilt to two shows at the same time. I tried keeping track of it on my Google calendar, but it cluttered up my regular non-quilt-related calendar, and entering all that information somehow seemed to take more time than just writing it down, so I got myself a cheap monthly planner from OfficeMax. It’s best to get the longest-term one you can find; I found a two-year monthly planner for about $6.

I received a Silhouette Curio (a totally awesome electronic cutting machine) for my birthday last year, so I went into planner cuteness overdrive, but it works just as well with a few colored pens and some highlighters, which is how I handled it before. There’s a picture of that below, too.

Quilt Planner | Flying Parrot Quilts

The “quilt show planner” decal was cut with the Silhouette. You could also use Sharpies or a paint pen to decorate.

Next, I thought about what I really needed to keep track of when it comes to quilt shows.

  • Of course, the entry deadline and, if you’re accepted, the subsequent shipping deadline are most important.
  • I also wanted to keep track of whether a show has a modern quilt category, since that is often an important consideration in whether or not a quilt of mine is well suited to a particular show.
  • I need to keep track of the full range of dates a particular quilt will be gone so I can make sure that it will arrive at the following show in time to be judged.
  • Finally, I get impatient about the results, so I want to be able to quickly check when I’ll find out whether a quilt has gotten into a show, and when the show is (i.e., winners are announced).

With that in mind, I designed some little stickers for my planner.

Quilt Planner | Flying Parrot Quilts

I color-coded them and left myself some room to write information about which quilt or which show it is.

Now, I can just stick them onto the appropriate dates and have all the information for the month available at a glance! Here are January and February of this year:

Quilt Planner | Flying Parrot Quilts

Quilt Planner | Flying Parrot Quilts

Even if I don’t end up entering all the shows I put in the calendar, I still like to check out the winners, so it’s worth keeping them there.

Before I had my Silhouette, I used different colors of pens and highlighters to keep track of the same information. Here is October from last year’s planner.

Quilt Planner | Flying Parrot Quilts

Here, I used green highlighter to indicate show dates, red pen to indicate an entry deadline (I’d include an asterisk to indicate that the show has a modern category), and yellow highlighter to indicate when a quilt is gone. So far I haven’t been highlighting in this year’s planner, but I probably still will do so when a quilt is gone only part of a month. I also use the “Notes” field to keep track of any additional information—not all monthly planners include such a field, so it’s worth looking through a few to find one that does.

Now go forth and enter shows!

  1. This is great, and thanks for sharing. Have you found one source which lists all the juried shows? If so, I’d love to know that also. Thank you!